One connected engine, not a menu.
Each module builds on the accuracy of the one before it. This page is the anatomy: what every station does, why it can’t be skipped, and which build tier includes it.
Eleven stations, one route.
Work travels this line top to bottom. Each station depends on the one before it - skip one and everything downstream degrades. That’s why you size the build instead of cherry-picking modules.
- 01
Inquiry Intake
Watches every connected entry point - forms, shared inboxes, landing pages, imports - and normalizes what arrives into one shape the rest of the engine can trust. Nothing depends on a person noticing a notification.
startergrowthscalefeeds → ATS / CRM Record - 02
ATS / CRM Record
Creates or updates the ATS/CRM record the moment intake fires, mapped to your fields and formats. Every module downstream reads from this record - which is exactly why it can’t be skipped.
startergrowthscalefeeds → Field Check - 03
Field Check
Validates the record against the required-field list you approve during scoping. Incomplete records get flagged with exactly what’s missing instead of quietly rotting in the system.
startergrowthscalefeeds → Categorization - 04
Categorization
Sorts the inquiry into the categories you already operate with - candidate, client, job, or your own taxonomy. Routing and reporting both depend on this label being right.
startergrowthscalefeeds → Owner Assignment - 05
Owner Assignment
Applies your routing rules to give the inquiry a named owner, with a fallback when the first choice is unavailable. Unclear ownership is the single biggest leak we see - this module closes it.
startergrowthscalefeeds → Team Alert - 06
Team Alert
Tells the owner on the channel they actually watch - Slack, Teams, or email - with the record linked. No dashboard someone has to remember to check.
startergrowthscalefeeds → AI Response Draft - 07
AI Response Draft
Prepares a context-aware reply from the record and your tone guidelines, then stops. A person reviews, edits, and sends - the system never messages anyone on its own.
startergrowthscaleHuman-approvedfeeds → Follow-up Task - 08
Follow-up Task
Books the next action into your ATS, CRM, or task system with the owner and due date attached. Follow-through stops depending on anyone’s memory.
startergrowthscalefeeds → Stale-Inquiry Flag - 09
Stale-Inquiry Flag
Watches for inquiries with no movement past the threshold you set and raises them to a person. Nothing is auto-archived - a human decides what stale means.
startergrowthscaleAuto-flagfeeds → Placement Handoff - 10
Placement Handoff
Fires the agreed next-step sequence the moment an inquiry converts - placement made, deal closed, contract signed. The win doesn’t stall in the gap between teams.
startergrowthscalefeeds → Reporting - 11
Reporting
Because every upstream module writes consistent records, the numbers finally reconcile. Response times, follow-up rates, and aging inquiries roll up without a spreadsheet exercise.
startergrowthscaleroute complete - records reconcile
Why you can’t skip stations.
An AI draft written from an incomplete record is a bad draft. A follow-up task with no named owner is a task nobody does. A report built on inconsistent records is fiction with a chart. Every module on the spine exists because the one after it fails without it.
That’s why our packages set reach, not composition. Starter, Growth, and Scale run the same route with more stations switched on - you never remove a load-bearing step to hit a price point, because six months later that’s the step whose absence you’re paying for.
Two stations deliberately stay under human control: AI response drafts wait for a person to approve them, and stale inquiries are raised to a person instead of being auto-archived. The system prepares; your team decides.
Build the connected engine.
Book a workflow fit call. We look at how inquiries move from form and inbox to an owner and a follow-up, and where work is leaking today.
Book a Workflow Fit Call