Zeptaz
Workflow Automation

Stop runningoperations by hand.

We automate the handoffs, follow-ups, and updates that eat your team’s day.

Book a Workflow Fit Call
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01The Problem

Work enters from everywhere - and gets stuck between tools.

Inquiries arrive through forms, email, CRMs, documents, ads, referrals, and internal requests. But ownership, handoffs, updates, and follow-ups get messy - and important work quietly goes stale.

Work enters fromWeb formsEmail & inboxCRM / ATSDocumentsAdsReferralsInternal requests

04 compounding leaks - hover a card to inspect

02Service Categories

Five workflows under one umbrella.

We group the business under one connected system - no giant menu of disconnected tools. Each category is a reusable workflow, sized to your stack.

Not sure where to start?

We map your flow first, then recommend a build.

Book a Workflow Fit Call
01

Recruitment Workflow Automation

Candidate and client inquiries become clean ATS records with an owner and a next step.

  • ›Candidate / client inquiry intake
  • ›ATS updates & recruiter routing
  • ›Follow-up tasks
  • ›Stale-inquiry alerts
Explore
02

Sales Workflow Automation

Leads get routed, records stay clean, and follow-ups stop falling through the cracks.

  • ›Lead routing
  • ›CRM hygiene
  • ›Response drafts
  • ›Follow-up reminders & deal handoffs
Explore
03

Client Onboarding Automation

Closed-won deals turn into a clean handoff and a repeatable onboarding sequence.

  • ›Closed-won handoff
  • ›Setup tasks
  • ›Internal briefs
  • ›Onboarding checklists
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04

Marketing Operations Automation

Campaigns, approvals, and asset handoffs move without manual chasing.

  • ›Campaign setup
  • ›Approvals
  • ›Asset handoffs
  • ›Internal status updates
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05

Reporting & Document Automation

Form-to-record workflows and operational reports generate themselves on schedule.

  • ›Form-to-record workflows
  • ›Operational reports
  • ›Internal summaries
  • ›Document generation
Explore

Not sure where to start?

We map your flow first, then recommend a build.

Book a Workflow Fit Call
03The Engine

One connected engine - dependency-locked, not a menu.

Each module builds on the accuracy of the one before it. You size the build - Starter, Growth, or Scale - but you don’t gut load-bearing steps that hold the system together.

Inquiry Intake

Captures the inquiry from form, email, landing page, or connected source.

entry point - nothing upstream

ATS / CRM Record

Creates or updates a structured record - no manual data entry.

depends on 01 intake

Field Check

Checks required fields and flags missing information.

depends on 02 record

Categorization

Classifies candidate, client, or job inquiry into the agreed category.

depends on 03 field_check

Owner Assignment

Routes to the correct recruiter, team, or fallback owner.

depends on 04 categorize

Team Alert

Notifies the right person on the right channel.

depends on 05 owner

AI Response Draft

Prepares a draft for human approval - never sends on its own.

Human-approved
depends on 06 alert

Follow-up Task

Schedules the next action in your ATS/CRM/task system.

depends on 07 draft

Stale-Inquiry Flag

Flags inquiries with no movement after the agreed time.

Auto-flag
depends on 08 followup

Placement Handoff

Triggers the next-step handoff after a conversion.

depends on 09 stale

Reporting

Keeps consistent records so reporting actually adds up.

depends on 10 handoff
01 / 11

Anti-cherry-picking - clients choose package size, not which load-bearing modules to remove.

04Why Zeptaz

Not another AI hype shop.

Most AI vendors sell magic, autonomy, and guaranteed numbers. We sell reliable systems with clear boundaries - operator-first, specific, and skeptical.

“Position AI as an assistant inside a controlled workflow - not as magic.”

05Integrations

We connect the tools your team already uses.

Connector-first: no-code / low-code connector where possible, native webhook or API where needed. Every project passes a compatibility and access check before we build.

HubSpot
Salesforce
Slack
Microsoft Teams
Gmail
Zapier
Make
n8n
Notion
QuickBooks
HubSpot
Salesforce
Slack
Microsoft Teams
Gmail
Zapier
Make
n8n
Notion
QuickBooks
QuickBooks
Notion
n8n
Make
Zapier
Gmail
Microsoft Teams
Slack
Salesforce
HubSpot
QuickBooks
Notion
n8n
Make
Zapier
Gmail
Microsoft Teams
Slack
Salesforce
HubSpot
06How It Works

From fit call to managed plan.

A deliberate, low-friction path. The delivery clock only starts at Access Lock - once access, test data, routing rules, and owners are confirmed.

STEP 01 / 07Clock · not started

Workflow Fit Call

A short, low-friction conversation to see how inquiries move from form/inbox to an owner and a follow-up.

01 / 07 - click a step or use ← →
07Packages

Sized builds, after proof.

Pick the scope, not the loose parts. Every package is the same connected engine - just more modules and reach.

Starter Build

Get inquiries owned and followed up.

$1,500
local from / $3,000 international
Get started
10 business days after Access Lock
  • Intake & ATS/CRM update
  • Required field check
  • Owner assignment
  • Team alert
  • Basic follow-up task

Growth Build

Most popular

Add AI drafts and stale-inquiry logic.

$3,000
local from / $6,000 international
Get started
2-3 weeks after Access Lock
  • Everything in Starter
  • AI response drafts (human-approved)
  • Stale-inquiry alerts
  • Richer follow-up logic
  • Stronger logs

Scale Build

A multi-workflow operations system.

$7,500
local from / $15,000 international
Get started
4-6 weeks after Access Lock
  • Everything in Growth
  • Multi-workflow across intake & follow-up
  • Handoff & reporting
  • Operations dashboards
  • Connector layer per system

Final pricing depends on workflow complexity, ATS/CRM access, connector availability, data quality, AI involvement, module count, and support needs. Timelines begin only after Access Lock is complete.

08The Team

People behind the system.

A small, hands-on founding crew of builders and operators. We build the first systems ourselves - and document every reusable module as we go.

Work with us
Tevin Bandara
Tevin Bandara
Co-Founder

Maps client workflows and keeps every build accountable to an operational outcome, not a demo.

Sasindu Silva
Sasindu Silva
Co-Founder

Designs the connector layer - the unglamorous plumbing that keeps records in sync.

Naveen Harry
Naveen Harry
Co-Founder

Owns testing and reliability - the pass/fail scenarios and punch list nothing ships without.

Jayith Wijethunge
Jayith Wijethunge
Co-Founder

Builds the engine’s automation logic and the human-approval loops around the AI.

09Get Started

Stop chasing.
Start shipping work.

Book a workflow fit call. We’ll look at how inquiries move from form and inbox to an owner and a follow-up - and where work is leaking today.

Free / discounted founding diagnostic
A 1-3 page flow map with the top leak points
A recommended build scope, timeline, and price range

No spam · No autonomous outreach