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FILE
SYS-001
REV
01
STATUS
REFERENCE BUILD
CLEARANCE
PUBLIC · WORKFLOW

Recruitment intake & routing system
Every inquiry gets an owner.

SECTOR RECRUITMENTCLIENT PENDING
REFERENCE BUILD
REFERENCE BUILD
02 / Brief

The brief. Situation, scope, and spec.

SITUATION

Candidate and client inquiries become clean ATS records with an owner and a next step.

DELIVERABLES

  1. 01Intake workflows wired to your forms, shared inboxes, and landing pages
  2. 02ATS record creation and update rules mapped to your fields
  3. 03Recruiter routing logic with named fallback owners
  4. 04Follow-up task templates and stale-inquiry alerting

Every candidate and client inquiry gets an owner, a clean ATS record, and a scheduled next step - without a recruiter copying data by hand.

SPEC

CLIENT
PENDING CLIENT SIGN-OFF
SECTOR
Recruitment
SYSTEM TYPE
Workflow automation
SERVICE
Recruitment Workflow Automation
CHANNELS
Web form, shared inbox, landing page
TEAM SIZE
PENDING CLIENT SIGN-OFF
TIMELINE
PENDING CLIENT SIGN-OFF
VOLUME
PENDING CLIENT SIGN-OFF

REFERENCE BUILD · COPY FROM ZEPTAZ SERVICE DEFINITION · CLIENT FIELDS PENDING

03 / Architecture

How it's wired. Nodes, edges, and what runs on each.

fallbackhuman-approveinquiry.receivedats.record.createfields.verifyrouterecruiter.on_dutyteam-leadreply.draft.readyfollow-up.scheduled

PACKET▭ DASHED · EXTERNAL■ SOLID · BUILT◆ CRIMSON MARK · HUMAN IN LOOP100%

  1. 01inquiry.received

    inquiry.received (web-form: candidate). Captured from form, email, or landing page.

  2. 02ats.record.create

    ATS record creation and update rules mapped to your fields.

  3. 03fields.verify

    Required fields checked; missing information is flagged, not left to rot.

  4. 04route

    Recruiter routing logic with named fallback owners.

  5. 05recruiter.on_duty

    The inquiry lands with a named owner.

  6. 05team-lead

    Fallback owner when the first choice is unavailable.

  7. 06reply.draft.ready

    AI response draft. Human-approve: nothing is sent without a person.

  8. 07follow-up.scheduled

    Follow-up task templates and stale-inquiry alerting. +48h.

04 / Stack

What it runs on. By layer. Hover a tool to find its node.

INTERFACE

ORCHESTRATION

DATA

STACK SHOWN IS ILLUSTRATIVE · CONFIRMED PER REAL BUILD

MINI-MAP · SYS-001

05 / Ledger

Before and after. Measured, then signed off by the client.

Inquiries with a named owner

BEFORE
AFTER
DELTAPENDING CLIENT SIGN-OFF

Time to first response

BEFORE
AFTER
DELTAPENDING CLIENT SIGN-OFF

Follow-ups scheduled

BEFORE
AFTER
DELTAPENDING CLIENT SIGN-OFF
06 / Runtime

Runtime. One run, line by line.

$ tail -f prod/sys-001.logSAMPLE RUN · FROM FLOW SPEC
  1. T+00sinfoinquiry.received (web-form: candidate)
  2. T+01sinfoats.record.create → fields.verify
  3. T+02sinforoute → recruiter.on_duty [fallback: team-lead]
  4. T+03sinforeply.draft.ready [human-approve]
  5. T+04sokfollow-up.scheduled +48h
07 / Timeline

How it ships. Phases from the build protocol.

  1. PH01

    Workflow Fit Call

    30-45 minutes

  2. PH02

    Diagnostic

    3-5 business days

  3. PH03

    Access Lock

    Driven by your side - typically under a week

  4. PH04

    Build

    Per package - 10 business days to 6 weeks

  5. PH05

    UAT

    3-5 business days

  6. PH06

    Handover

    One session

08 / Transcript

In their words. Excerpt, shown with client approval.

TRANSCRIPT EXCERPTPENDING CLIENT APPROVAL
CLIENT:
ZEPTAZ:
CLIENT:

Transcript pending client approval

NEXT FILESYS-002 · REFERENCE BUILD

Sales lead routing & CRM hygiene system

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Have a workflow that needs a file of its own?

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